Českolipsko Association
List of Members:
Novoborsko community confederation
nám. Míru 1
Nový Bor
473 01
Community confederation in Mácha´s region
nám. Republiky 193
Doksy
472 01
Peklo community confederation
Sosnová 35
Sosnová by Česká Lípa
470 01
Podještědí community confederation
Proseč pod Ještědem
Český Dub
463 43
Community confederation in western Českolipsko
Náměstí 132
Žandov
471 07
Constitution of Českolipsko Association (SČL)
Article 1
Origin of the Association
The českolipsko association /hereinafter “association” only/ was founded on the basis of a foundation contract of an interest association of corporate bodies according to§ 20 f), code number 40/1964 Coll., civil code, approved 19.10.2005.
Villages, towns and community confederations founded the association to protect their interests in tourism development and domestic tourist trade.
The association is a corporate body; its legal relations abide by the Czech civil code and other commonly mandatory statutes and the following constitution.
The association assumes legal capacity by the registration of the association by the Regional authority in Liberec region.
Article 2
Name and Seat of the Association
Name of the association:Českolipsko association
Seat of the association: Municipal office in Česká Lípa
Náměstí T. G. Masaryka 1
470 36 Česká Lípa
IČ (identification number): 750 59 843
Bank connection: 78-5348110297/0100
Article 3
Purpose and Scope of Action
The purpose of the association is to provide effective cooperation among towns, villages and other legal entities, which have a common interest in tourist trade development. The participation in the association is voluntary and so it does not hamper its members in other possible activities in the field of tourist trade.
The scope of action is mainly the coordination of all activities connected to tourist trade advertising, including particular complex services such as tourist services improvement, offers of placements of regional tourist landmarks, conceptual creation of cultural and other activities in the region, corporate advertising at exhibitions at home and abroad, advertising materials publishing, increasing of actual village revenues from tourist trade, creation of new job opportunities, information network creation among association members and their connection to a nationwide information network, and tourist trade counseling for villages and municipalities.
On the basis of cooperation, the association represents the interests of the whole region to the outside world.
Article 4
Association Membership
- The membership is voluntary,
- The membership of its founders springs from signing the founding contract. A new member can join the association only when all existing members approve of it. When joining the association, the new member first has to announce that it agrees to the constitution of the association.
- The membership in the association terminates:
a) when a member cancels the membership by giving a notice. The notice period takes three months and starts by the first day of the following month after the notice delivery to the chairman of the board of directors,
b) after the vacation of the member´s seat, who seriously or repeatedly commits any breach of an obligation following from the constitution, by a two thirds decision of the majority of association members. The member has the right to express his opinion before the actual decision,
c) by a member´s expiration as a legal body, even in the case that he/she still has an legal representative,
d) member´s bankruptcy or bankruptcy order for this legal body, - The duty to pay possible obligations originating from the time of membership to the association is not affected by the membership expiry.
Article 5
Rights and Obligations of the Members
- Each member is obliged to:
a) contribute by its activity to the fullfilment of the association´s goals
b) take part in the general assembly meetings of the association
c) observe the constitution and regulations of the assembly
d) observe the contributory duties approved by the assembly duly and in time. - Rights of the association members:
a) present projects to the body of the association and then come to the meetings when the hearing of the case is due
b) to be informed about the activity of the association and the management of the financial means of the association
c) to vote for members of the management board of the association, members of advisory board and the chairman of the association
d) to use the logo of the association when in accordance with the conditions set by the assembly
Article 6
Association Authorities
Association authorities are the following:
Assembly
The supreme body of the association is the assembly. Statutory or written authorized representatives represent all members of the association in the assembly. The assembly is either regular or irregular. The council summons a regular assembly in written form. The invitation consists of the agenda, time and place of the assembly and shall be sent to all active members 14 days before the meeting at the latest. It takes place at least once a year. The council summons an irregular assembly in case there is a serious need or in case at least 1/2 of the association members call for it. The assembly can come to a resolution only when an absolute majority of its members are present. If this condition is not satisfied, the assembly takes place under the presence of present members after 30 minutes. This fact is entered into the report.
The exclusive scope of the assembly:
– election and recall of the chairman of the management board, management board of the association and advisory board
• approval of the main activities and identification with the principal strategy of interest assertion of the association
• approval of changes and additions to the constitutution
• approval of the budget and annual financial statement
• approval of the rate of member contribution and the due date
• the assembly can reserve the right to decide also other matters
The absolute majority of the association members approves appropriate decisions.Thus approved decisions become binding for all members of the association.
The head of the association makes a record of every meeting and the chairman of the management board signs it.
Management Board of the Association
The management board is the executive body of the association. It has to have at least 5 members and consists of the chairman and other members. It is voted by the assembly, for a period of 2 years, and meets as needed, but no less than once a calendar trimester. It can also meet whenever one of the management board members calls for it. The management board can come to a resolution only when an absolute majority of its members are present. The exclusive scope of the management board is to:
• serve the resolutions of the assembly
• present proposals to the assembly to change the constitution and scope of activity
• present to the assembly long term concepts and principal direction of activity
• present the plan of activity including financial control
• annual budget preparation
• reports to the assembly about the financial management of the association of the finished year
• makes decisions about conclusions of contracts with other entities
• approves and negotiates the oganisation manual, working regulations, rules of procedure of the management board and of the association
• appoints the executive director and assigns his/her salary.
The management board gives an account of its acts to the assembly of the association. It makes decisions in the matters specifically under its competence by this constitution and in matters concerning the activity of the association, which are not limited by this constitution to the chairman of the association.
The management board of the association passes a resolution by an absolute majority of the votes.
The Chairman of the Management Board
The chairman of the management board is a statutory representative of the association. He is appointed and recalled by the assembly by an absolute majority of all its members. The chairman, together with the director, acts on behalf of the association. As a member, he/she summons and presides over the meetings of the assembly and management board. His/her tenure lasts 3 years. The chairman of the management board is responsible for the activity of the management board and the management of the whole association. He/she controls the work of the executive director.
Advisory Board
The advisory board consists of 3 members. It is elected by the assembly, which it acounts to. The board members tenure lasts 2 years. The advisory board members appoint its chairman. The advisory board controls the activity of the management board of the association and the chairman. It checks the activities of the association and audits the annual statement of finances of the association. It presents a report of its activity to the assembly once a year after the end of a calendar year. The advisory board passes a resolution by simple plurality of votes.
The Executive Director
The executive director controls the activities of the association according to the constitution, employment contract and instructions of the management board. The director of the association grants organizational, material and operative activity of the board. He/she regularly attends the management board meetings and casts an advisory vote. The chairman of the association codifies the job description of the director under guidelines agreed with the management board.
Article 7
Property Relations Adjustment
The property of the association consists of member contributions to the association, grants, and gifts, and of the actual activities. The assembly of the association by an absolute majority decides upon the amount of the member contributions. The contributions are always due March 31st and September 30th of the current year. The obligations of new member´s contribution payment arise in the calendar month following the month of their acceptance. Financial resources, other goods and valuables assigned to the association become the property of the association. All financial resources are deposited into one bank account of the association. The association keeps accounts of the account balance and transactions of the property, about its revenues and expenses and of its financial status and activities. The management board puts together the budget of the association for the following year, according to which the association manages its money until the subsequent November 30th at the latest. The management board controls the observance of the budget. The audit of the management is carried out in 3 months after the end of the calendar year.
Article 8
The Operating Time of the Association
The operating time of the association is stated as an indefinite period.
Article 9
The Expiry of the Association
The association expires:
• by assembly resolution, approved by two thirds of its members,
• by bankruptcy order,
• by erasure from the register.
If the property of the association is not transferred to another assignee, bankruptcy proceedings of the association will be carried out.
Article 10
Temporary and Final Provisions
All changes to the constitution are carried out by the assembly´s decisions. A decision is approved by simple plurality of its members. Changes to the constitution are carried out by an amendment, which is then signed by the statutory head. The changes become valid on the day of the registration of the amendment by an administrative body.
The constitution is provided in seven copies, which are all valid as originals.
The constitution takes effect from the day all founders sign it and applies from the day of its registration by the Regional authority in Liberec region.
Place: Česká Lípa, date: October 19th 2005
Contribution Regulation
Českolipsko Association (SČL)
§ 1
The Approval of the Contribution Regulation
n agreement with the constitution of Českolipsko association (hereinafter association) this contribution regulation is approved and issued. The association assembly gives approval to it.
§ 2
The Approval of Member Contribution
The amount of the member contribution is approved the association assembly after a formal motion from the management board. It approves it in the way set by the rule of procedure of the association.
§ 3
The Due Date and Validity Period
The member contribution is set for a period of a calendar year. The due date of an annual member contribution is the end of February every year. Newly accepted members are obliged to pay the member contribution within 2 months after their acceptance. If the member of the association ceases to be a member, the member contribution or its proportionate part is non-refundable.
§ 4
The Amount of Member Contribution
– Member contribution of a corporate member – villages up to 30.000 inhabitants – CZK 1.50 per inhabitant.
– Member contribution of a corporate member – villages above 30.000 inhabitants – CZK 1 per inhabitant.
– Member contribution of a corporate collective member –proffesional and interest associations in the field of territorial scope association – CZK 2.000
– Member contribution of a corporate member – other corporate bodies – CZK 5.000
§ 5
Proportionate Part of the Member Contribution
If a person becomes a member in the second term of a calendar year; he/she will pay only a half of the annual member contribution. Subsequent years’ membership is paid at the normal rate.
§ 6
Approval and Effectivity of the Contribution Regulation
1. The assembly approved the contribution regulation effective Novemeber 15th 2005.
2. The approved contribution regulation applies from November 15th 2005
